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RUBRIK FOR SAAS APPS
Every SaaS App. Every Identity. Every Agent. Recovered as One.
One agentic cyber resilience platform for Microsoft 365, Google Workspace, Salesforce, Power Platform, Atlassian, and Dynamics 365 CRM. Unify data, identity, and AI, and bring your most critical people and data back first.
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Why You Need SaaS Data Protection
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Your SaaS Apps Run the Business. Rubrik Makes Sure They Always Come Back.
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Microsoft, Google, Salesforce, and Atlassian secure their platforms. Your data, identities, and AI agents are yours to protect. Rubrik ensures they're always recoverable, from an independent, air-gapped copy outside every vendor's tenant, retention window, and recycle bin. One compromised admin or rogue agent never becomes a business-wide outage.
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Data
Email in Exchange and Gmail, files in SharePoint and Drive, deals in Salesforce: your SaaS estate runs the business, and native retention was never built to protect it. Rubrik guarantees recovery with immutable, air-gapped copies across every app.
Identity
Identity played a material role in nearly 90% of major incidents last year. Attackers now log in with stolen tokens instead of breaking in. Rubrik recovers Entra ID, Active Directory, and Okta first, so users authenticate before data recovery begins.
AI
98% of organizations have faced a disruptive AI agent incident. Copilot, Gemini, Agentforce, and custom agents now change SaaS data at machine speed. Rubrik Agent Cloud discovers, governs, and rewinds every agent, so one bad action never becomes an outage.
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6 SaaS apps. 1 platform. 1 console for incident response.
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SAAS DATA PROTECTION
Purpose-Built Recovery for Every App Your Business Runs On
Microsoft 365
Your Critical Microsoft 365 Users Back in Minutes, Not Weeks
Autonomous Business Recovery classifies your mission-critical users and data across Exchange, OneDrive, SharePoint, and Teams, then restores them first while the rest of the environment recovers in the background. Recovery bypasses the API throttling that stalls native tools during large-scale incidents, so your Minimum Viable Business comes back in minutes, not weeks.
- Restore critical groups first, everything else second
- Bypass Microsoft Graph API throttling through automated orchestration
- Recover Exchange, OneDrive, SharePoint, and Teams together
- Proactive IOC Scans and threat hunting to find infected data early
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Google Workspace
Your Critical Google Workspace Teams Back First, Across Every App
Back up Gmail, Drive, Shared Drives, Calendar, Contacts, and Groups in one immutable, air-gapped copy outside your Google tenant. When an incident hits, Prioritized Recovery restores your most critical users and data first by role, criticality, or policy, while Mass Recovery brings back hundreds of users in a single operation, with permissions and metadata intact.
- Gmail, Drive, Shared Drives, Calendar, Contacts, and Groups covered
- Prioritized Recovery by role, criticality, or policy
- Mass Recovery across org units, apps, or the full org
- Self-service restore for Gmail and Drive, with a full audit log
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Salesforce
Your Salesforce Dev Cycles Moving, Your Org Lean
Seed sandboxes straight from backup with reusable templates, and mask PII automatically with five techniques, so developers work with production-grade data that's safe to use. Archive aging records on plain-English or SOQL policies to keep your org lean, and restore records down to the field, up to 10 levels deep, when something breaks.
- Sandbox seeding from backup with reusable templates
- Automated PII masking across five techniques
- Policy-driven archiving that keeps records visible in Salesforce
- Field-level restore up to 10 levels deep, relationships intact
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Power Platform
Your Power Platform Running, Even When One App Breaks
Power Apps and Power Automate flows run finance approvals, HR onboarding, and supply chain tracking. Rubrik restores the exact app or flow and its Dataverse data in one operation, while the rest of the environment keeps running. Dependencies surface before you restore, and recovered flows start switched off.
- Restore an app, flow, or solution by name
- App and Dataverse data restored together, relationships intact
- Dependency discovery before every restore
- Retention beyond Microsoft's 7 to 28 day native window
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Atlassian Jira and Confluence
Your Jira Roadmap and Confluence Runbooks Restored, Not Rebuilt
Secure Jira projects, issues, sprints, and custom workflows, and confidently undo widespread or rogue script changes. Recover Confluence at the space, page-tree, or attachment level, so a deleted space or overwritten runbook is a minutes-long restore, not a rebuild from memory, with retention that outlasts Atlassian's native trash.
- Page, space, and attachment-level Confluence recovery
- Jira project and workflow "undo" · Retention beyond Atlassian's native limits
- One console for both Jira and Confluence
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Dynamics 365 CRM
Your Dynamics 365 Revenue Flowing, Even After a Bad Bulk Update
Recover Dynamics 365 records from bulk updates, integration failures, and accidental deletes with granular record recovery. Restore complex parent-child relationships up to 10 levels deep, and search backups by any field to find and recover lost records in seconds, keeping finance, sales, and service workflows running.
- Field-level search across backups
- Parent-child relationships restored intact
- Protects production and sandbox environments
- Shares one SLA with Power Platform
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Identity and AI Resilience
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Protect the Identities and Agents Behind Every SaaS App
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Attackers reach SaaS data through stolen identities and over-privileged agents. Rubrik recovers both on the same platform that protects your apps, so one incident means one recovery.
Identity Resilience
Detect identity threats and recover Active Directory, Entra ID, and Okta to a clean state, so people can sign in before data recovery begins.
Rubrik Agent Cloud
Discover, govern, and rewind every AI agent acting on your SaaS data, from Copilot and Agentforce to custom builds.
One Platform for Every Workload
The same platform that protects your SaaS apps also protects your cloud and on-premises data, so one incident never needs three tools.
SaaS Data Protection Use Cases
Four Real SaaS Incidents. One Platform to Recover From All of Them.
A Stolen Admin Token Takes Down Microsoft 365
A phishing page steals a Global Admin's session token, bypassing MFA. By morning, SharePoint and OneDrive are wiped, conditional access is rewritten, and Copilot agents keep acting on corrupted files. Native tools can't tell which layer to fix first.
- Entra ID and Active Directory roll back first, removing attacker persistence
- Autonomous Business Recovery brings executives, finance, and legal back ahead of everyone else
- Agent Rewind reverses Copilot changes made to corrupted files
Outcome:
Minimum Viable Business back in under an hour
One Stolen Cookie, Two Productivity Suites
Six months after an acquisition, the acquired team still runs Google Workspace while headquarters runs Microsoft 365. An infostealer lifts a session cookie from one employee's browser, and the attacker moves from Gmail and Drive into Teams and SharePoint through a shared identity.
- Identity recovered first, closing the path between suites
- Prioritized Recovery restores critical Google Workspace users while Autonomous Business Recovery restores Microsoft 365
- One console and one incident timeline for both suites
Outcome:
One coordinated recovery instead of two vendors, two consoles, and two playbooks
The Help Desk Call That Handed Over Okta
An attacker phones the IT help desk posing as an employee and resets MFA. Within an hour they are an Okta Super Admin, federating a rogue identity provider and locking your own administrators out of every connected SaaS app.
- Okta, Entra ID, and Active Directory restored from immutable backups outside the tenant
- Rogue identity providers and admin roles rolled back, legitimate changes kept
- Break-glass admin access restored before any data recovery starts
Outcome:
Admins back in control and attacker persistence removed before data recovery begins
The Agentforce Agent That Rewrote the Pipeline
A sales ops team gives an Agentforce agent write access to clean up stale opportunities. A loosely worded prompt tells it to close anything idle for 60 days, and by Friday it has closed or reassigned thousands of live deals.
- Rubrik Agent Cloud traces every record the agent changed
- Agent Rewind reverts only those opportunities to their last known good state
- SAGE blocks bulk closes above a set threshold from then on
Outcome:
Pipeline restored without a full org rollback, and no lost work from the sales team
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“The goal is that critical business functions are running within hours, not days. My estimate for a priority M365 restore is within the first 24 hours.
Michael Toan
Senior Manager, Enterprise Systems, Simpson Strong-Tie
8,000
M365 users
“With Rubrik, we see our data through a single pane of glass and can apply a consistent SLA policy to all data across the enterprise.
Stephen Morris
Sr. Manager, IT Architecture and Engineering, JELD-WEN
4,000
accounts, 1 SLA
“We can recover a complete inbox (several GB) in little more than an hour.
Tony Carrero
Enterprise Systems Manager, University of the Pacific
4,000
accounts, 1 SLA
“Extending SFDC protection to one platform makes it easy with centralized visibility for compliance and audit purposes.
RESOURCES & EXPERTISE
Learn more from our experts
Solution Brief
2 pages
End-to-End Microsoft 365 Cyber Resilience
See how Rubrik unifies data protection and governance, identity recovery, and agentic AI guardrails to keep Exchange, OneDrive, SharePoint, and Teams running through any attack
Solution Brief
2 pages
End-to-End Google Workspace Protection
Learn how logical air-gaps, 100% metadata preservation, and immutable identity vaulting remove shared-fate risk from Gmail, Drive, Calendar, Contacts, and Groups, so recovery holds even after a total credential compromise.
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Solution Brief
2 pages
Rubrik for Salesforce Data Protection
Explore one platform for the full life cycle of Salesforce data: relationship-aware recovery, sandbox seeding with masking, policy-driven archiving, and AI-powered compliance and anomaly alerts.
FAQ
Everything you need to know
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How do you decide which Microsoft 365 users to restore first after an attack?
Start with the people the business can't run without, such as executives, finance, and legal, and restore their most recent data first. Everyone else can recover in the background. Rubrik automates this: it identifies critical users, builds the plan in advance with your approval, and brings them back in under an hour instead of the 7 to 10 days a full restore can take.
How do you recover Entra ID after a compromise?
Restore identity before data. If an attacker still controls Entra ID, restored data lands in a tenant they own. Recover users, groups, roles, and conditional access policies from immutable backups, roll back malicious changes, and keep legitimate ones. Rubrik recovers Entra ID and Active Directory on the same platform as your Microsoft 365 data.
How do you know if Microsoft 365 backups contain malware?
Scan them before you restore. Backups can hold ransomware or other malware that was present before the attack was detected, so restoring blindly can reinfect production. Rubrik watches backups for anomalies like mass encryption or deletion, checks them against threat intelligence from Rubrik Zero Labs and Google Threat Intelligence, and finds the last clean recovery point.
Is Google Vault a backup?
No. Google Vault is an eDiscovery and legal hold tool. It doesn't take point-in-time snapshots or restore data in place, Trash keeps deleted items for only 30 days, and version history works one file at a time. For recovery, you need an independent backup: Rubrik keeps an immutable copy outside your Google tenant and restores Gmail, Drive, and more with permissions intact.
How do you mask sensitive data in Salesforce sandboxes?
Mask it as it's copied from production. Common techniques include substitution, shuffling, blanking, numerical variance, and format-preserving substitution, which keep data realistic for testing while hiding real customer details. Rubrik seeds sandboxes directly from backups with masking applied automatically, and can also archive aging records and restore records down to the field, up to 10 levels deep.
Can AI agents like Agentforce delete or corrupt Salesforce data?
Yes. An agent with write access can change thousands of records in minutes, and native tools can't easily separate its changes from legitimate edits. Limit agent permissions, set guardrails, and keep a recovery point you can roll back to. Rubrik tracks agent changes and rewinds only the bad ones, across Agentforce, Copilot, Gemini, and custom agents.
How do you back up Power Apps and Power Automate flows?
Native Power Platform backups last 7 to 28 days and restore the whole environment at once, so fixing one app rolls back everyone's work. A third-party backup lets you restore a single app or flow and its Dataverse data without touching anything else. Rubrik does this in one operation, with dependencies checked first and restored flows switched off.