Rubrik Event Sponsorship Terms and Conditions

1. Privacy and Data Protection.

1.1 Data Protection Laws. “Personal Data” means information relating to an identified or identifiable individual, including name, email address, company name, job title, and attendance information. Each Party shall comply with all applicable data privacy and other laws as applicable to the processing and security of Personal Data

1.2 Business Contact Information. Each Party may disclose to the other Party information relating to the contact information of the respective party’s representative(s) (“Business Contact Information”). Each party agrees that it shall process Business Contact Information as a data controller and use Business Contact Information only for the purposes outlined in this Agreement and in accordance with each Party’s respective data privacy notice. Rubrik’s privacy notice is available at: https://www.rubrik.com/legal/privacy-policy.

1.3 Data Sharing. If desired by the Sponsor, Rubrik will provide the Sponsor with Personal Data of event attendees for the purpose of event follow up and to enable Sponsor to contact attendees regarding Sponsor’s products and services. Rubrik and Sponsor agree to act as independent controllers/businesses for such attendee Personal Data received directly from Rubrik, which is disclosed for business purposes not constituting a “sale” or “sharing” under CCPA. Sponsor must comply with all applicable data protection laws, including using such data solely for the purpose of event follow up and to enable Sponsor to contact attendees regarding Sponsor’s products and services, and not selling, sharing, or transferring it except to their service providers.

2. Intellectual Property and Publicity.

2.1 Intellectual Property. Sponsor grants Rubrik a worldwide, royalty-free, perpetual, non-transferable, nonexclusive license to use the Sponsor information, materials, and logos, trademarks, and service marks provided under the Sponsorship Order Form (“Materials” and “Logos”, respectively) to identify Sponsor as an Event sponsor and provide the sponsorship benefits. Sponsor represents it has the necessary rights to grant this license and that the Materials and Logos do not infringe any third-party rights.

2.2 Event Materials. All Materials must be submitted to Rubrik for approval by the deadlines communicated to Sponsor. Rubrik may reject or revoke distribution of Materials in its sole discretion. If Rubrik provides event materials to Sponsor, Rubrik grants Sponsor a limited, royalty-free, nontransferable, nonexclusive license to use such materials solely in connection with the Event, provided Sponsor: (i) complies with Rubrik's Trademark Guidelines at www.rubrik.com/legal/trademark-guidelines; (ii) does not modify the materials; and (iii) does not use them in a manner disparaging to Rubrik or suggesting Rubrik's endorsement of any other company, product, or service. Except as set forth herein, neither party acquires any interest in the other's intellectual property.

3. Term and Termination.

3.1 Term. This Agreement is effective as of the Effective Date, and, unless earlier terminated pursuant to the terms set forth herein, will continue until all Sponsored Events identified in the Sponsorship Order Form have occurred.

3.2 Termination.
(a) Termination for Cause. Either party may terminate the Sponsorship Order Form for cause if the other party is in material breach of the Sponsorship Order Form terms and the material breach remains uncured for a period of 30 days from receipt of Notice by the breaching party.

(b) Termination for Convenience. Rubrik may terminate the Sponsorship Order Form at any time for any reason by providing you with Notice. Sponsor will receive a refund in the event of Rubrik’s termination for convenience.

(c) Effect of Termination. Upon the Sponsorship Order Form’s Termination Date all of your rights under the Sponsorship Order Form immediately terminate. “Termination Date” means the effective date of termination provided in a Notice.

(d) Fees. All fees associated with this agreement are non-transferable. Except as provided in sections 3.2(b) and 7.3, all fees are non-refundable. In the event that the sponsor decides to withdraw from the event, the Sponsorship Fees will become immediately payable and Sponsor will not be entitled to any refund.

(e) Survival. Upon termination the following sections will continue to apply in accordance with their terms Section 1, Section 3.2(c), Section 4, Section 5, Section 6, and Section 7.1 will continue to apply in accordance with their terms.

4. Representations, Warranties, and Disclaimers.

4.1 General Warranties. Sponsor represents and warrants that: (a) Sponsor will comply, and will ensure its contractors comply, with all applicable laws and codes including but not limited to, health and safety rules or regulations of the Event jurisdiction for in person Events; (b) Sponsor is not subject to sanctions or otherwise designated on any list of prohibited or restricted parties, or owned or controlled by such a party, including but not limited to the lists maintained by the United Nations Security Council, the U.S. government, the European Union or its member states, or other applicable government authority; (c) Sponsor will not provide to Rubrik any third party confidential or proprietary information or materials in violation of any agreements with any third parties; (d) Sponsor will comply, and will ensure any individual, employee, contractor or agent providing services to the Sponsor for the purposes of the Event comply, with Rubrik’s Third Party Code of Conduct available at https://www.rubrik.com/legal/third-party-code-of-conduct as may be amended or updated by Rubrik from time to time; and (e) Sponsor will comply, and will ensure its contractors comply, with applicable security practices and any requirements of the Event location.

4.2 Warranty Disclaimer. TO THE MAXIMUM EXTENT PERMITTED BY LAW, RUBRIK DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, WHETHER EXPRESS OR IMPLIED, WRITTEN OR ORAL, WITH RESPECT TO ANY GOODS, SERVICES, OR BENEFITS TO BE PROVIDED UNDER ANY SPONSORSHIP ORDER FORM, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

5. Limitations of Liability.

IN NO EVENT WILL RUBRIK BE LIABLE TO SPONSOR (OR YOUR EMPLOYEES, CONTRACTORS, OR VENDORS) FOR ANY DAMAGES OF ANY NATURE, INCLUDING BUT NOT LIMITED TO, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES, ARISING OUT OF OR RELATED TO THIS AGREEMENT. EXCEPT FOR THE PAYMENT OF UNDISPUTED FEES AND WHERE ANY SUCH LIABILITY EXCLUSION OR CAP IS PROHIBITED BY APPLICABLE LAWS, IN NO EVENT WILL RUBIK'S LIABILITY TO SPONSOR FOR DAMAGES OF ANY NATURE EXCEED THE SUMS PAID BY SPONSOR FOR THE APPLICABLE EVENT UNDER THE SPONSORSHIP ORDER FORM.

6.Indemnification.

Sponsor will indemnify, defend and hold Rubrik, its officers, directors, resellers, employees, agents and customers harmless from and against any claims and all losses, liabilities, costs, claims, damages and expenses (including reasonable attorneys’ fees and costs) to the extent caused by Sponsor’s acts or omissions in connection with the Event, including but not limited to the injury (including death or illness) to any individual(s), damages to real or personal property, any claims that the provision of its goods or services infringe any intellectual, privacy or other property right of any third party, including Sponsor’s use or processing of attendee Personal Data, or for any breaches of applicable laws.

7.Miscellaneous.

7.1 Taxes. Each party will be responsible. as required under applicable law, for identifying and paying all taxes and other governmental fees and charges (and any penalties, interest, and other additions thereto) that are imposed on that party upon or with respect to the transactions and payments under the Sponsorship Order Form, except for any taxes on Rubrik’s net income or otherwise required to be paid by Rubrik. All fees payable by Sponsor are exclusive of applicable taxes and duties, including, without limitation, VAT, excise taxes, sales and transaction taxes (“Taxes”). Sponsor will provide such information to Rubrik as is reasonably required for Rubrik to determine whether Rubrik is obligated to collect Taxes from Sponsor.

7.2 Event Changes. Rubrik reserves the right to change the date, time, or location of the Event upon reasonable notice to the Sponsor. If Rubrik changes the Event date by more than thirty (30) days, Sponsor has the option of applying all fees paid as a credit to a future Rubrik event within twelve (12) months upon reasonable notice to Rubrik.

7.3 Waiver; Severability. Rubrik’s failure to enforce any provision will not constitute a waiver. If any provision is held unenforceable, the remaining provisions remain in full force and effect.

7.4 Force Majeure. Rubrik will not be liable for delays or failures caused by events beyond Rubrik’s reasonable control, including acts of God, labor disputes or other industrial disturbances, pandemics (including COVID 19, electrical or power outages, utilities or other telecommunication failures, earthquake, storms, or other elements of nature, blockages, embargoes, riots, acts or orders of government, acts of terrorism, or war). Rubrik may terminate its participation in the Event without liability upon reasonable written notice if it is not able to hold the Event due to travel or other restrictions necessitated by COVID-19 (or its variants) outbreaks or surges. In the event of a termination pursuant to this Section, Sponsor is eligible for a refund or credit; however, services delivered by Rubrik, and expenses incurred up to the date of termination by Rubrik may be deducted from Sponsor’s refund or credit on a pro rata basis across each sponsor.

7.5 Assignment; No Third-Party Beneficiaries; Independent Contractors. Sponsor may not assign this Agreement without Rubrik’s prior written consent. Rubrik may assign freely to affiliates or in connection with a merger, acquisition, or sale of assets. The parties are independent contractors; this Agreement does not create a partnership, joint venture, agency, or employment relationship, and neither party has authority to bind the other.

7.6 Governing Law. This Agreement shall be governed by the laws of the State of California, U.S.A., without regard to conflict of law principles. The United Nations Convention for the International Sale of Goods does not apply. The courts of Santa Clara County, California shall have exclusive jurisdiction over any dispute arising out of or in connection with this Agreement.

7.7 Notice. “Notice” means any notice given in accordance with this section.
(a) To Sponsor. Rubrik will provide notice via email to the address in the Sponsorship Order Form.
(b) To Rubrik. Sponsor must provide notice (i) by personal delivery, overnight courier or registered or certified mail to Rubrik, Inc., 3495 Deer Creek Road, Palo Alto, attention Legal Department.

_{The Terms were last modified on February 4, 2026.}